After Sales Documents to Keep

Thursday, August 10, 2023   /   by April Castillo

After Sales Documents to Keep

After selling a home, it is important to retain certain documents for your records. These documents are crucial for various reasons, such as tax purposes, legal obligations, and potential future issues. Here is a list of essential documents to keep after selling a home in Yuma:

  • Closing Disclosure outlines the final terms of the sale, including the purchase price, loan details, and closing costs. It is essential for tax purposes and as proof of the transaction.

  • Settlement Statement (HUD-1) provides a detailed breakdown of all the financial aspects of the sale, including the seller's and buyer's expenses, such as prorated property taxes and closing costs.

  • The sales contract is the agreement between you and the buyer, outlining the terms and conditions of the sale. Keep a copy of this document for reference and potential legal issues that may arise in the future.

  • The deed is the legal document that transfers ownership of the property to the buyer. Retain a copy of the deed as proof that you are no longer the legal owner of the property.

  • Title Insurance Policy protects the buyer against any potential claims or issues related to the property's title. Keep a copy of this policy for reference and in case any title-related disputes arise in the future.

  • Retain copies of property tax assessments and payments made during your ownership. These records are important for tax purposes and any potential disputes or discrepancies regarding property taxes.

  • If you provided a home warranty to the buyer as part of the sale, keep the warranty documents and related correspondence for reference and any future warranty claims.

  • If you obtained any home inspection reports during your ownership or before the sale, keep copies of these reports. They can be useful for disclosing the property's condition and addressing any potential issues raised during the inspection process.

  • If you had a mortgage on the property that was paid off with the sale proceeds, retain the mortgage payoff statement as proof of the loan's satisfaction.

  • Keep records of your homeowner's insurance policy and any related claims or payments made during your ownership.

  • If you made any significant improvements or renovations to the property before selling, keep receipts and records of these expenses. They can be used to demonstrate the property's value and potentially reduce capital gains tax liability.

It is advisable to keep both physical and digital copies of these documents in a safe and easily accessible place. Organizing them in a file or folder dedicated to your real estate transactions can help ensure you have all the necessary records readily available when needed.

Here in Sexton Property Group, we make sure that you get the digital copies of these documents, and at the same time, explain the content and purpose of each document in detail.


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The Sexton Property Group at Keller Williams Realty Yuma
Ed Sexton
2553 East 24th St
Yuma, AZ 85365
Daniel Jackson
Senior Loan Officer
NMLS# 169485
Office: 928-726-7266
Cell: 928-550-8744
Fax: 928-792-2231
Daniel.Jackson@novahomeloans.com

Daniel Jackson NMLS #169485 | Nova Home Loans NMLS #3087 | BK#0902429 | Equal Housing Opportunity

This data is provided by the Yuma Association of REALTORS®, Inc. Multiple Listing Service. Real Estate listings held by brokerage firms other than Ed Sexton - The Sexton Property Group / Keller Williams Realty Yuma are marked with the Broker Reciprocity (SM) logo or the Broker Reciprocity thumbnail logo. This information is deemed reliable, but not guaranteed.
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